Kings Monkton School offers After School (ASC) provision to our pupils aged 3-11 from 15.30 to 18.00 every week day during term time. We also then offer Holiday Club (HC) to pupils aged 3-7 years old from 08.00-18.00 every day during our holidays, except for Christmas week.
Responsible Individual – Paul Norton
Person in Charge – Dan Jones
Support Worker – Matt Forey
Support Worker – Fahti Blanchard
Support Worker – Charlotte Smith
Support Worker – Michael Nelson-Caffrey
Statement of Purpose
Aims and objectives
The aim of our After School and Holiday Club is to provide quality, accessible out of school childcare with a range of play activities in a welcoming environment.
According to one of the Principles of Playwork, “Play is a process that is freely chosen, personally directed and intrinsically motivated. That is, children and young people determine and control the content and intent of their play, by following their own instincts, ideas and interests, in their own way for their own reasons.”
Respecting the above principle and believing that children can develop through play as well as during lesson time, we aim to offer opportunities for free choice out of a variety of options to our After School Club members, in accordance with The United Nations Convention on the Rights of the Child, Article 31: “Parties recognise the rights of the child to rest and to leisure, to engage in play and recreational activities appropriate to the age of the child”
Wherever possible, play opportunities are planned in a way that they:
• promote equality of opportunity
• challenge discrimination
• are fully inclusive
• value each child as an individual
• motivate and empower children, increasing their self-esteem and confidence
• encourage positive attitudes.
Range of needs of children that are met
Children who need extra support in school may not need extra support within a play setting. Some children, however, may require specific treatment, facilities or care while in the Club that is above and beyond the usual provision for most children. After School Club aims to provide a welcoming and supportive environment for all children, staff and parents. They will all be treated with dignity and respect. The Club supports integration and the treatment of all children and adults as individuals, wherever this is possible.
We employ staff who are appropriately qualified and/or experienced (qualifications in Playwork, Support of Teaching and Learning Activities, Childcare).
Staff (and volunteers) undergo a DBS enhanced disclosure check and receive induction which includes health and safety and child protection policies and procedures.
Our staff is committed to caring for children in After School Club by making sure that they are safe and secure, are given opportunities to make their own decisions on activities and participation, co-operate with other children and adults and have help when assessing risks on actions of their own or others’.
After School Club is based in the ICT Suite (until 4.30pm) and Reception Classroom (after 4.30pm) for children aged 5-11 and in Foundation Classroom for children aged 3-4. The Club provides appropriate areas for a range of needs including a food preparation/dining area, a quiet area, a large play area and outdoor play space. Toilets for children and staff and first aid facilities are available as well as storage space.
Activities + Routine
Our activities are planned in ways that promote good social skills (positive behaviour, good manners, co-operation) and help children increase their self-esteem through interacting with other pupils and adults and making decisions for themselves. There are opportunities for role play, arts and crafts sessions, group games, physical activity (outdoor play) and rest (quiet area).
Our routine is given in the form of a Timetable, available to parents through After School Club staff. Activities within this timetable vary and are planned on a weekly basis (weekly planners also available).
The language that is used in After School Club is English, but our staff is prepared to support EAL pupils and try to make them feel equally welcome and confident to participate in our activities. After School Club Policy
These can be summarised in 4 simple statements:
1. Respect all members of the school community
Be polite, kind and helpful to teachers, support staff, visitors and other pupils at all times.
2. Take care of the school environment
3. Take care of your own property and show respect for the property of others
4. Behave in a sensible manner
Never act in a way that is dangerous to yourself or others. Do not bring anything into school which would disturb the normal school routine or which is not for use in an activity approved by the school.
The club enforces a code of behaviour which creates a safe environment for everyone. We will ensure that all staff, children and parents know what behaviour is expected of them. We will work alongside parents in cases of unacceptable behaviour and all children will be asked to follow the rules and expectations. The club will continue to provide information about the child’s behaviour to parents and arrange to discuss their child’s progress and set targets for the future. We will listen to any concerns the parent/carer may have and enable the parent/carer and child to make a clear commitment to working together
Arrival and Collection Times
Parents may drop and collect their children at any of the following times:
a) Before School hours from 8.00 – 8.30 a.m.
b) After School hours from 3.30 – 6.00 p.m.
School finishes at 3.25pm. If children have not been collected before 3.35pm, they will be registered in the After School Club and parents will be charged the current rate. Details of the current fees are available from the school office.
After School and Holiday Club closes at 6pm. If children have not been collected before this time, please be aware that you will be charged £5 for every ten minutes after 6pm.
Children must have had an After School Club/Holiday Club Application/Information form completed before they start using the club, indicating which sessions they will be attending. Forms are available from the school office or the Club staff.
However, we understand that there are sometimes emergencies or the need to place children in the After School Club at short notice. In these cases, it is essential that the school is informed on the day by telephoning the school office.
Any children left in the After School Club without prior booking or notice by phone, will be charged an extra £5 in addition to the normal After School Club fees.
Pupils are bought to the club by their classroom teacher and registers for the provision with the After School Club Coordinator.
For Holiday Club, the school buses do not run out of tem time and so parents are responsible for picking up and dropping off their children to the school at the required times.
Parents are asked to provide contact numbers on the Application Form when they book their child into After School Club & Holiday Club. They are also asked to provide contact details of any nominated person who will be collecting their child on their behalf.
If anyone other than the parent with parental responsibility recorded on the Application Form is collecting children, the password must be used before the child / children will be allowed to leave the setting. Such a person should be introduced to the staff prior to the first pick-up. Should a preliminary visit not be possible for the nominated person, then the parent should give the supervisor a password which will be used to identify the person when he/she arrives to collect the child.
The password will be requested before gaining entry to the setting and access will be denied if an appropriate password is not given. Pupils will only be released to the parent or the person whom they have nominated to collect on their behalf.
Children will not be able to leave without a responsible adult; all children must be picked up by persons over the age of 16. In the event of anyone sent to collect a child / children without prior notice, staff will contact the person on the child’s Application Form with parental responsibility for the child / children, before they can leave the premises.
Staff will allow time for the designated person collecting the children to arrive. If the designated person has informed club staff that they have been delayed, then an estimated time will be agreed. In the event that no one has contacted club staff, all contacts and emergency contacts as per the Application Form will be contacted by the club manager.
In the event that no one is reachable, the manager will assess the situation. The procedure will be as follows: children attending the out of school club should be collected by 5:55pm. However, if they have not been collected by 6:45pm, social services will be informed.
We have a very strict policy for tracking down misplaced or lost children. For further details please see our full policy which can be obtained from the school office.
If a child is misplaced or lost then an extensive search is carried out by staff members and the parents, Principal and Police are notified if the child is not located within the proximity of the building or area the pupils are currently residing.
We want to assure parents that such occurrences as this do not happen but we are required to have contingencies in place to plan for every eventuality.
If a child becomes ill whilst in our care the designated person will be contacted. Time of illness and the nature of the illness will be passed to the parent and they will be asked to collect the child as soon as possible.
In the event of the child showing signs of infectious diseases the designated parent will be informed and asked to collect the child as soon as possible. An exclusion period will be in place according to the illness and the appropriate authorities will be notified.
All children presenting signs of illness will be placed in a quiet area by a member of staff and observed until they are collected.
Fees are payable on a weekly basis. Any fees not paid by the close of business in the week in which they were accrued will incur a charge of £5.00 per week / part-week, until the balance is paid in full. In addition, after full consideration, the club may also decide to suspend any further care until the debt is reduced or cleared in full.
a) Term time
i) 3-4 years There is no extra charge for After School Club during term-time.
ii) 4-11 years Fees are charged at the current half hourly rate (or part thereof).
(Reception to Year 6)
Parents sign the pupil’s individual attendance sheet on collection, indicating the time of collection, so that the correct daily charge can be calculated. The school office prepares an invoice on a weekly basis and this is payable within one calendar month.
Please note that fees for Holiday Club are payable on a weekly basis and the proviso cannot be booked for a day at a time – minimum booking requirements is one week. Health and Safety
Kings Monkton School takes very seriously its obligation under the Health and Safety at Work Act 1974 and the Health and Safety Act 1984, the Workplace (Health, Safety and Welfare) Regulations 1992 and the Children Act 2004, to take all reasonable steps to safeguard the health and safety of the children in its care, its employees, parents and visitors to the setting.
The After School Club has appropriate insurance cover including employer’s liability and public liability insurance. It is recognised that identification, assessment and control of hazards are vital steps to reducing accidents and incidents.
The Manager will be responsible for assessing health and safety risks associated with the club’s activities and will introduce appropriate steps to eliminate or control any such risks.
The Board of Directors of Kings Monkton School hold ultimate responsibility and liability for ensuring that the Club operates in a safe and hazard free manner. The Principal is responsible for ensuring that all staff understand and accept their responsibilities in regard to health and safety.
We will ensure that:
• The effectiveness of the health and safety policy is monitored regularly and any necessary revisions made. This will include reviewing all reported accidents, incidents and dangerous occurrences and the After School Club’s responses.
• Adequate resources will be provided to meet the Club’s health and safety responsibilities
• Adequate health and safety training will be provided for all staff
• All accidents, incidents and dangerous occurrences are adequately reported and recorded (including informing the Health & Safety Executive and Ofsted if necessary)
• All reported accidents, incidents and dangerous occurrences are reviewed so that preventative measures can be taken
The Manager is responsible for the day to day implementation, management and monitoring of the Health and Safety policy. They will ensure that:
• All areas used by the club are clean, well-lit and adequately heated/ventilated.
• Health and safety checks are carried out on a regular basis and reports logged on the appropriate forms.
• Regularly checking the premises room by room for damage, worn fixtures and fittings or electrical equipment and either taking the necessary remedial action or reporting the problem to the Caretaker and Principal.
• Any action required as a result of a check is promptly carried out
• Health and safety information is passed on to all staff members
• Any accidents, incidents or dangerous occurrences are investigated promptly and any changes in procedures required as a result are implemented
• Staff members are adequately trained to perform their health and safety responsibilities
• All staff and children are aware of the fire procedures and regular fire drills are carried out
• All members of staff are aware of the procedures in the event of accidents/incidents
• The highest possible standards of cleanliness are maintained on the premises
• All members of staff take all reasonable action to control the spread of infectious diseases and that they wear protective gloves where appropriate, particularly in the case of applying first aid treatment or contact with bodily fluids
• The staff have access to the School mobile
Staff members are responsible, individually and corporately, for maintaining a safe environment by ensuring that all health and safety procedures are adhered to at all times. They must:
• Read, understand and follow the health and safety policy and any additional guidance issued and perform all tasks required therein
• Take reasonable care for their own health and safety as well as the children, their parents, their colleagues and any other visitors to the setting
• Ensuring that entrances and exits from the building including the fire exits are kept safe and clear
• Ensure that equipment, furniture, fixtures and fittings are safe to be used and that they are maintained and stored safely
• Ensure that the activities undertaken by the children are safe whilst allowing an acceptable level of risk to allow the children to develop the ability to assess risk for themselves
• Report any accidents, incidents or dangerous occurrences that have led to, or could lead to, injury or damage and help with the investigation of any such incidents
• Undertake relevant health and safety training when required by the Management
• Ensure that they understand the principles of safe lifting and carrying
• Not lift or carry any equipment or item that is too heavy for them to carry by themselves but ask a colleague to help
• Not lift or carry any child (except in extreme circumstances and in accordance with safe procedures)
• Encourage children not to lift or carry any other child
• Inform the person in charge when leaving the main room or building (or room they are working in), to ensure adequate levels of child supervision are maintained AT ALL TIMES.
Any member of staff who disregards safety instructions or recognised safe practices will be subject to disciplinary procedures.
Staff members are not required to carry out any duty that they assess as unsafe or damaging to their personal health or safety or that of a child in their care. In this instance, the Principal should be advised as soon as possible.
Children are not allowed to leave the building during the session without an adult. They are not allowed to leave the premises at all. During After School Club sessions an alarm on the outer door is activated to alert staff to the entry of people to the building. Any unknown persons will be challenged and escorted from the premises if they do not have permission or a valid reason for being in the building. If they refuse to leave, we will call the Police. In such an event, an Incident Report will be completed and the Management notified. Visitors to the club will be asked to sign in on the Staff/Visitors sign in sheet. The time they arrive and leave will also be logged. Security procedures will be reviewed regularly by the Management, in consultation with staff and parents.
Toys and Equipment
All resources will be kept clean, well maintained and in good repair. Toys, resources and equipment will be carefully selected to ensure they are fit for purpose. Damaged items will be disposed of promptly.
All equipment and resources are stored safely and securely. Food and Personal Hygiene
We maintain high standards of personal hygiene and take all practicable steps to prevent and control and the spread of infection.
• A generally clean environment is maintained at all times
• Toilets are cleaned daily by our cleaning company; soap and paper towels are always available
• Staff ensure that children wash their hands before handling food and drink and after using the toilet
• Cuts and abrasions (whether on children or staff) are kept covered
Dealing with Body Fluids
Spillages of blood, vomit, urine and faeces will be cleaned up immediately by staff, wearing gloves, and will be hygienically disposed of. Antibacterial spray will be used in areas affected. If children need assistance with intimate care, two staff members will be present. Staffing Levels
Staff ratios and levels of supervision are always appropriate to the number, ages and abilities of the children present, and to the risks associated with the activities being undertaken. A minimum of two staff will be on duty at all times.
The club runs for children aged 3-7 and the club is run in our Preschool area by Mrs Yoshiko Hawksworth.
Kings Monkton School offers Holiday Club to any children and you don’t have to be a registered pupil at Kings Monkton School to attend.
All parents/ guardians are required to sign the Terms and Conditions for this provision. The purpose of this contract is to clarify expectations on specific additional matters which are to do solely with the Holiday provision.
Children who attend holiday club will receive a freshly prepared lunch and refreshments. These vary from day to day and with the weather but parents will be given a menu for the week so that they are aware of what the children are having. Please can you make sure that any dietary requirements of your child are made clear to the staff.
The cost of Holiday Club is £175 per week or £35 per day. Day bookings must be for at least 3 consecutive days. All bookings must be paid in advance.
The children engage in a range of age appropriate activities during Holiday Club, including literacy and numeracy tasks. The types of activities include; reading; drawing; computer games; board games; outdoor activities (weather permitting); trips to places of interest including the museum, farm, cinema etc.
If you would like to book your place on our Holiday Club Provision please complete the form and a member of our staff will be in Contact with you: